There’s nothing more important to the success of a nonprofit organization than the quality of its communications. From your brochures, website, and public speaking events, your message has one shot at being received. Once you lose someone’s attention, whether because of poor presentation or inaccurate information, its difficult to get it back. The same is true for your digital email campaigns. Don’t underestimate the impact of a quality e-newsletter. Though your organization is considered a charity, people are often not that charitable if content is sloppy, poorly formatted…..or worse, out of date. The following 5 tips will help to improve your organization’s email campaigns and make it easier to reach your intended audience.

1. Design Emails to be Mobile Friendly (Responsive)

By the end of 2014, 66% of emails were opened on a mobile device like a smartphone or tablet and that number is only growing. Designing your emails to be mobile responsive helps them make the most impact when opened by your supporters. Emails that lack the responsive design are impossible to read, creating a lost opportunity. Don’t encourage your readers to hit the delete button, give them something they are able to read. Platforms like Mailchimp and Constant Contact offer free or affordable options for setting up your email the right way.

2. Quality Content

Email is an opportunity. Once an email is opened, you have a real chance to make an impact on a supporter. Be sure all information sent is up to date including upcoming events, schedules, donation figures, etc. Share stories about your volunteers, or if possible, features about the people your organization serves. Donors want to know that their money is going to work for the stated cause of an organization and email is one way—and an easy way—to deliver those details.

3. Send Email Campaigns with Regularity and Respect

Have an email campaign schedule that your supporters remember. Its recommended not to send on Mondays and Fridays, and when you send do it early enough in the day that they will be opened and read. If sent too late in the day, your readers may not get a chance to look as their day comes to a close. You should also avoid sending too frequently. As soon as someone believes their email box is being inundated with email blasts, they will unsubscribe.

4. Always Include a Clear Call to Action

One of the ways you can determine the success of an email blast is by looking at which links were clicked or actions were taken. For example, if you put out a call for new volunteers and include a link or email address for those who are interested to respond to, you can begin to see the effectiveness of your emails. Give your readers something to do in each email! This will become a helpful metric in determining your overall success.

5. Make it Easy to Opt In to Your Organization’s Email List

Make it easy for your supporters to opt-in to your email list via social media and your website. Have it on the contact page, footer and even on Facebook. Once they are on the list, encourage them to forward it to friends so that they can opt in too. Your supporters are your biggest advocates and can be a huge benefit to your cause.

Email campaigns can assist an organization in expanding its reach and effectively promoting its cause. Contact us to discuss how Sarah Flashing Creative & Consulting can help you be more successful in promoting your cause.

 

About the Author

Sarah Flashing
Sarah Flashing is a digital creative, writer and public speaker. Her professional goals include helping people find success by employing the best tools available. Formerly a college instructor with a background in leadership development, Sarah works with organizations around the country helping them to develop & implement marketing and management strategies. Invite Sarah to speak at your next event.