Why Your New Website Needs a Job Description

Why Your New Website Needs a Job Description

Sometimes even the most established business owners struggle deciding what content and functionality should appear on their website. If you’re an entrepreneur or veteran business owner, this is important information for the digital side of your business. if you’re trying to move product, you probably want to sell it on your website. If you’re trying to move ideas you probably want a blog, perhaps with a newspaper or magazine layout. And if you’re a photographer, you probably want an image-heavy website with an attractive layout to sell your products or services…or maybe both.

But what else does your website need? As you know, there is much more to getting a website than just setting it up to sell widgets or motivate ways of thinking. Do you know what functions and programs your website really needs?

The first step in knowing what to include in your website is changing your mindset a bit so that you can think of this project similar to the way you might go about hiring a new employee. Lets start at the ground level. When looking to hire someone, you first need to write a job description. A job description includes a summary objective of the job, who the individual hired reports to, qualifications and special demands of the position, and, finally, job duties and responsibilities. Let’s think of your website in the same manner and make your website, literally, work for you as a member of your staff.

  1. Summary Objective: Your website works for you. It accomplishes various tasks and goals like an employee, but what is it’s overall purpose? Your objective may be sales, it might be ongoing outbound communications (blogging/articles), inbound communications, or even a showcase/gallery if your purpose is highly visual. Before you can begin the process of having a website built for your business, you need to know and be able to articulate what your primary objective is.
  2. Website Maintenance & Upkeep: In the hierarchy of a business, employees know that when there is a problem or issue, or even just a request for time off, that there is someone specific that they need to connect with. There’s a chain of command and everyone reports to someone. Who does your website report to? Who is responsible for making sure it is doing its job as it was set up to do? A website is a composition of several pieces of software combined into one smooth-running package. Like any app on your phone or computer, website software needs to be updated so that it remains reliable. The person responsible for this task may also be responsible for updating your images, posting new blog content, or adding items to your online store. It’s imperative to know who this person is, whether it’s you or someone you need to hire or ask the web designer to continue to do. The answer to this may actually determine what kind of website platform you choose.
  3. Qualifications or special requirements: Have you ever been hired for a position and read in the job description about the requirement to be able to lift 30 pounds? We’ve all seen it, and it hasn’t always been applicable, but even a website has its limitations if the special requirements aren’t planned for in advance. For instance, if your website requires the ability to host its own video content you need to be confident that your website structure accommodates video and that you have enough hosting bandwidth to handle all of the views. If your website requires that you receive uploaded documents from your clients, you need to be sure you have the correct plugins and uploading capacity.
  4. Job duties & responsibilities: This is the section that truly gets to the heart of the issue. It’s what everyone looks at before they decide if they’re going to apply for the job. This is the part that truly describes the day to day work of the new employee. So now you need to think of your website is your employee..how do you want to describe its day to day tasks? How is it suppose to help your business develop and grow? In general, your website should be a means of contact for your current and potential customers. It should describe your business products and services and explain why your company can meet their needs. It can be a location for people to make purchases, or it can direct them to a brick and mortar store front where purchases can be made. The website can help you set up appointments with current and potential customers or it can provide a phone number where people can call to do that directly. What you want your website to DO for you is ultimately the question.

Basically, you want your website to DO things to make your world a bit more manageable. Of course, you want it to BE something too. You want it to BE attractive, modern, and memorable. What you want it to BE relevant to what you want it to DO. And when beginning the process of building a website, you should know that what you want it to DO is directly related to any of the software needed to make it function properly. Though I’m not really elevating function over form, essentially if the website does not work the way it needs to, its aesthetics will mean a lot less to those who are visiting your site, they are the people you need it to function very smoothly for.

When you begin the project of building your website, you need to draw from your business plan and marketing plan, making sure you’re working according to the strategy you have already put into place. And then as you think about where to begin, start by writing a job description. Fill in those categories of Work Objectives, Who will maintain the website, any known special requirements of the website, and overall responsibilities of the site as it relates to your business. Once you know what it should do for you, you can move into the next phase of designing your site.

5 Strategies for Growing Your Nonprofit Organization in 2020

5 Strategies for Growing Your Nonprofit Organization in 2020

Nonprofit organizations are businesses, not unlike where you buy your groceries, get your hair done, or buy your kids school supplies. But what makes your nonprofit corporation different from those is that you prioritize revenue in terms of fulfilling your mission whereas the for-profit business prioritizes revenue for the sake of the revenue itself.

How your nonprofit is EXACTLY like a business is that you need to utilize many of the same tools for successful start up and growth. You need a business plan, a marketing plan, a budget, and staff or volunteers….all for the purpose of executing and accomplishing your mission and goals. Because nonprofits are often providing for a cause or a service and not a tangible, out-the-door consumable, generating revenue can be a challenge. So I want to share a few ways to overcome challenges to growth at any stage in the life of the non-profit.

Donor Development. Because donors are the lifeblood of your organization, you need to be meeting with them as often as possible, thanking them for past support and updating them on your organization’s status. While you can’t have lunch with everyone who has written a check, you can be sure to connect with those who are top level donors. Share with them the stories about the people you serve who are at the heart of your organization’s mission and get them excited about their involvement in those successes. Let them know their dollars were well spent, thank them for their commitment and partnership and continually inform them about the great things that are happening. But no matter what, make sure you are thanking every single donor who supports your organization in some way, shape or form.

Marketing Strategy. Make sure your marketing materials are current and that you have a robust communications strategy that: 1) keeps your donors informed 2) provides opportunity for new donor acquisition 3) interfaces with the media and 4) continually communicates your mission and shares your stories. Email marketing still plays a significant role for nonprofit organizations as it provides a means to stay in front of your supporters without anything more than their consent to receive emails. Email marketing tools like Mailchimp, Constant Contact and AWeber are examples of affordable options for every size organization and provide templates for the less experienced email designer as well as professional services for getting the custom design you want.

Your website needs to be designed in a responsive format. This means that when its viewed on smaller devices like phones and tablets, it adjusts to its environment instead of becoming impossibly microscopic. The reason this is important is because so many more internet users are looking at websites on their mobile devices and not always their desktops. Don’t make the mistake of losing supporters and followers because your website is difficult to view on these smaller devices. Yes, this will mean a website redesign is in order, but it will be an investment worth making. Don’t cut corners on your internet presence, that’s often how the people in your community first come to know you.

Valued Volunteer Resources. Create a culture where your staff and volunteers can’t help but to share your mission with the people in their world. They love what your organization stands for, that’s why they are involved. Create incentives like volunteer appreciation events and monthly recognitions so that they get more than lip-service for their time – they need to actually feel appreciated and valued. When its clear that an organization values all of its resources and prioritizes its “human” resources, this can inspire others to get involved as well.

Leadership. The face of your organization, whether an Executive Director, board president, operations manager, or marketing/PR director, needs to be someone who reflects the values of the organization, is able to provide clear and concise information about its mission, goals and needs, and is capable of inspiring others to participate, support or just simply share about the organization to other people in other spheres of influence. This person is the ambassador for your cause, so if they struggle to lead the organization internally or externally, they may not be the right person for the position. Don’t underestimate the need for someone who can speak to a crowd of 20 or 200 who also has the disposition to connect with volunteers.

Co-Branding & Collaboration. Find ways to collaborate with other groups and organizations in your community. Doing so doesn’t mean sacrificing current or potential donor dollars to other nonprofits. You want to be seen as a member of an interactive community, not like you’re living on a nonprofit island and no other mission matters. An aspect of reputation management for any business or organization is a willingness to be altruistically involved in a community. If you are involved in an art museum, you could plan to collaborate with local children’s organizations to do workshops. If you represent a cat rescue you might find ways to work with local medical facilities to fulfill animal-assisted therapy needs. In the world of marketing, this is called “co-branding,” a strategic marketing partnership between two separate organizations who collaborate to generate interest from their respective customers. The success of one brand provides for the success of the partner brand.

Growing your nonprofit organization requires a great deal of attention to donor development, volunteer management & support, community engagement, strong leadership, and marketing. Every nonprofit who wants to fulfill their mission and achieve their goals needs to work hard in these 5 areas. I hope the ideas I’ve shared help you to continue to grow and move your organization forward to the next level.

5 Tips for Improving Your Nonprofit E-Newsletter

5 Tips for Improving Your Nonprofit E-Newsletter

There’s nothing more important to the success of a nonprofit organization than the quality of its communications. From your brochures, website, and public speaking events, your message has one shot at being received. Once you lose someone’s attention, whether because of poor presentation or inaccurate information, its difficult to get it back. The same is true for your digital email campaigns. Don’t underestimate the impact of a quality e-newsletter. Though your organization is considered a charity, people are often not that charitable if content is sloppy, poorly formatted…..or worse, out of date. The following 5 tips will help to improve your organization’s email campaigns and make it easier to reach your intended audience.

1. Design Emails to be Mobile Friendly (Responsive)

By the end of 2014, 66% of emails were opened on a mobile device like a smartphone or tablet and that number is only growing. Designing your emails to be mobile responsive helps them make the most impact when opened by your supporters. Emails that lack the responsive design are impossible to read, creating a lost opportunity. Don’t encourage your readers to hit the delete button, give them something they are able to read. Platforms like Mailchimp and Constant Contact offer free or affordable options for setting up your email the right way.

2. Quality Content

Email is an opportunity. Once an email is opened, you have a real chance to make an impact on a supporter. Be sure all information sent is up to date including upcoming events, schedules, donation figures, etc. Share stories about your volunteers, or if possible, features about the people your organization serves. Donors want to know that their money is going to work for the stated cause of an organization and email is one way—and an easy way—to deliver those details.

3. Send Email Campaigns with Regularity and Respect

Have an email campaign schedule that your supporters remember. Its recommended not to send on Mondays and Fridays, and when you send do it early enough in the day that they will be opened and read. If sent too late in the day, your readers may not get a chance to look as their day comes to a close. You should also avoid sending too frequently. As soon as someone believes their email box is being inundated with email blasts, they will unsubscribe.

4. Always Include a Clear Call to Action

One of the ways you can determine the success of an email blast is by looking at which links were clicked or actions were taken. For example, if you put out a call for new volunteers and include a link or email address for those who are interested to respond to, you can begin to see the effectiveness of your emails. Give your readers something to do in each email! This will become a helpful metric in determining your overall success.

5. Make it Easy to Opt In to Your Organization’s Email List

Make it easy for your supporters to opt-in to your email list via social media and your website. Have it on the contact page, footer and even on Facebook. Once they are on the list, encourage them to forward it to friends so that they can opt in too. Your supporters are your biggest advocates and can be a huge benefit to your cause.

Email campaigns can assist an organization in expanding its reach and effectively promoting its cause. Contact us to discuss how Sarah Flashing Creative & Consulting can help you be more successful in promoting your cause.

 

Stand Out: What is Your Unique Selling Proposition?

Stand Out: What is Your Unique Selling Proposition?

When you start a business you expect to be successful, so you need a plan. A business plan is really a rational strategy that will help you meet your short and long term goals. It includes a few key areas including: business goals, mission statement, target market, competitive analysis, pricing strategy, promotional plan, marketing budget, action list, and a way to determine if you have met your goals. Key to this plan is your unique selling proposition. In other words, what sets you apart from your competition? What makes your product or service the best available to your target market?

Start formulating your unique selling proposition by answering these four questions:

  • What is my product? (i.e. “skin care cream”)
  • Who is my audience? (i.e. “women over 40”)
  • What do I do well? (i.e. “demonstrating the skin improvements in past and current customers”)
  • What is the problem my customer needs solved? (i.e. “aging skin”)

Answering these four questions will lead inevitably to your unique selling proposition. What is it that differentiates my business and my product from my competitors? What makes my product unique? (i.e. “my product is demonstrably effective for women over 40”)

If you’re not entirely sure that your product is unique, that your service isn’t distinguishable from that of your competition, you likely need to revisit your preliminary questions. Take a few minutes to answer these questions for yourself and see if you need to make any changes to your overall business plan or if you’re on the right track!

Re-Routing Success

Re-Routing Success

Within my coaching relationships, there are certain patterns of thinking that I find are most common. It’s definitely the case that leaders of businesses and organizations often know what it is they want to accomplish, but in the process of getting there, they fail to recognize road blocks—many of which they place in front of themselves. (more…)

Do You Need a Consultant or a Coach?

Do You Need a Consultant or a Coach?

Business consultants and coaches often overlap in their mission, to guide their client to meaningful decision-making toward the present and future of their business. Typically a consultant helps you work through business planning and strategy, marketing, project planning, website planning and the overall direction of a business. A coach will help you uncover obstacles from lack of focus, poor vision and self-sabotage and guide you toward clarity, purpose, and structure. (more…)